October 2016 Board Minutes

OCTOBER 20, 2016

Members Present:

__X__ President, Wendy Fuess

__X__Club Service, Marty McParland
_____Vice President, Baron Davis _____Comnity Serv – Michaele Lemrow
__X__Past President, Bill Oliver ____Foundation, Sharleen Craig
__X__Secretary,  Stevie Johnson __X__Intrnatl Service,  Wayne Magee
__X__Treasurer, Angela Scott _____New Generation, Jeff Temoney
__x__President Elect, Marty Wells __X__Membership, Doug Bridges
__X__At Large, Holly Swan __X__Public Image, Diane Junis
_____ At Large, Marion Hanna   __X_Sgt-At-Arms, Monica Geyer

The meeting was called to order by President Wendy at 11:45 whereby Wayne gave the invocation.  Special guest, member Paula Matthews was welcomed.

Treasurer’s Report:   The budget is tracking as expected with $40k in savings and $5k in checking account.  Nut expenses will kick in the next few weeks.  Due to the upfront cash needs to support the purchase of the nuts, Angela recommends, like in past years, that the savings account retain its usual balance of $40k.

Secretary’s Report:   Membership status change notices will expand to include Secretary, Treasurer, and Membership with a report at each Board meeting.  All current Leave Of Absence terms have expired and the members will be contacted.  Lastly, to support the survey work attendance reports specific to individual members will be given to the Survey Committee.

 New Generation/ Youth Services:   In Jeff’s absence, Holly Swan reported that 80 Spring Valley students attended the Interact interest meeting.  Because of that the Induction ceremony will be conducted earlier than in years past.  Stevie and Holly will coordinate efforts to find ways that Rotaract and Interact can engage together. Paula Matthews suggested that a visit to Clover High School’s Rotaract program would be beneficial; this is a club that routinely counts membership at 250 with a long list of service projects.

Community Service:  In Michaele’s absence, Wendy reported the District Grant at Windsor Elem Guided Reader Program has rolled out.  Bill suggested that this project be registered with the Rotary International Showcase.

Survey Committee:  Paula Matthews presented the takeaways the committee found when analyzing the  recent two surveys.  The recommendations focused on these four areas:  One, new member education; two, member involvement; three, member communication; and lastly, feedback to members of surveys.  A future meeting will allow time for small focus groups to address these focus areas.

The meeting adjourned at 12:40 pm with Executive Session to discuss collections of unpaid dues and assessments.

September 2016 Board Minutes

September 15, 2016

Members Present:

__X__ President, Wendy Fuess

__X__Club Service, Marty McParland
_____Vice President, Baron Davis _____Comnity Serv – Michaele Lemrow
__X__Past President, Bill Oliver __X__Foundation, Sharleen Craig
__X__Secretary,  Stevie Johnson __X__Intrnatl Service,  Wayne Magee
__X__Treasurer, Angela Scott _____New Generation, Jeff Temoney
_____President Elect, Marty Wells _____Membership, Doug Bridges
__X__At Large, Holly Swan _____Public Image, Diane Junis
_____ At Large, Marion Hanna   _____Sgt-At-Arms

 

The meeting was called to order by President Wendy at 11:45 whereby Sharleen gave the invocation.  Special guests District Governor Sandee Brooks, Assistant Governor Marilyn Gray, and Red Badge Visitor Jennifer Reed were welcomed.

President Wendy:             

  1. There are several notables from the District Conference: one, our per giving exceeds $200 a member; two, we received the Membership Growth Award with the help of our new e-members; and three, received the Public Image District 33 award.
  1. Wendy continues to work on improving the website. Bill Oliver suggested we allocate funds to pay a professional to manage the content.  This was met with approval though no budget was specified for this.
  1. With popularity of last week’s speaker, USC Dean Charles Bierbaur, College of Journalism, will return after the election.

Treasurer’s Report:   Angela presented the few expenses to date.

Secretary’s Report:   The automated check-in process for Thursday meetings has gone well with much time saved in prepared our monthly attendance reports to the District.  A change on our By-Laws was presented and approved unanimously to give the Club the ability to change the meeting day, time, frequency and location with a majority Board vote.  This was done to give flexibility in the future with program planning. Also a Leave Of Absence policy was adopted whereby LOA was granted for personal  or family medical issues, or employment issues for 90 days with the option to extend twice with the maximum LOA period 180 before termination from the club.

 New Generation/ Youth Services:   In Jeff’s absence, Bill reported that Catawba Trail Elem has begun a new Early Act Club.

Community Service:  In Michaele’s absence, a written report was submittedThe September 20th Adopt A Highway that Bev Ryan coordinated was substantially supported the Spring Valley Interact students.  The CART fund has seen increases with the Good News Dollars the first of the month and the encouragement of passing the bucket around the table each week.   Meals On Wheels has had the R85 members removed from the rotation unless the member specifies their interest.  Table Talkers has started at Conder Elem with a bang!

The District Grant at Windsor Elem has outlined goals for the year.  They include:  to continue stocking the food pantry (Sept, Mar & May);  expanding the lending library; helping to stock the Wildcats Warehouse with winter clothing; schedule 4- 1 hour Club days between Club members and students; and lastly begin a guided reader program.

August 2016 Board Minutes

August 18, 2016

Members Present:

__X__ President, Wendy Fuess

_____Club Service, Marty McParland
_____Vice President, Baron Davis __X__Comnity Serv – Michaele Lemrow
__X_Past President, Bill Oliver __X__Foundation, Sharleen Craig
__X__Secretary,  Stevie Johnson _____Intrnatl Service,  Wayne Magee
__X__Treasurer, Angela Scott _____New Generation, Jeff Temoney
__X__President Elect, Marty Wells __X__Membership, Doug Bridges
__X__At Large, Holly Swan __X__Public Image, Diane Junis
__X__ At Large, Marion Hanna

The meeting was called to order by President Wendy at 11:45 whereby Michaele gave the invocation.

President Wendy:             

  1. Nut Fundraiser:   Wendy reported that the Nut Kick Off Party has been planned for Sunday, October 16th, 4-6 pm  at the new Richland 2 Institute of Innovation in the Sandhills Village.  Baron Davis is coordinating the reservation thru the school district.  This is a family event with tours of the new facility.
  1. Christmas Party will be Thursday evening, December 15th at the newly renovated WildeWood Club. Again families are included.
  1. Baron Davis has removed himself from the succession plan after considering the demands on his new position, superintendent of Richland. He will be staying on the Board and helping Michaele with the District grant that focuses on the school district.  Wendy recommends that we fill the Vice President position and will reach out to members.  She also expects to make announcement at the general meeting that those interested in serving on the Board approach a current Board member of their interest
  1. Results from Membership Survey and Community Service Survey: Paula Matthews will present the next steps to the Board and then membership at large.

Treasurer’s Report:   Angela presented the few expenses to date.

Secretary’s Report:   Research for the Leave Of Absence Policies of other clubs was presented.

New Generation/ Youth Services:   Stevie, as committee chair of Rotaract, asked that Rotaract and the Club’s role in supporting the USC group be a concern for the Board, New Generation chair and club as a whole.  The Club is looking at ways to engage our members and Rotaract in joint affairs.

Community Service: Blood Drive will not occur in the Fall but will be hosted by Belinda Portnall in the Spring.  The April 13, 2017 regular Thursday meeting will be replaced with the Day Of Service event.  Food will be collected as part of the District grant during the months of Sept 2016, Feb 2017 and May 2017.  Also in support of the District Grant will be the collection of book for the Windsor Elem Lending Library in October 2016. Meals On Wheels Pets is occurring now.  Lastly, the Table Talkers at Conder Elem revs back up September 20 with 20 students — although more are expected to join as the year progresses.

The meeting adjourned at 12:45 pm.

July 2016 Board Minutes

July 21, 2016

Members Present:

__x__ President, Wendy Fuess

__x__Club Service, Marty McParland
_____Vice President, Baron Davis _____Community Serve – Michaele
__x__Past President, Bill Oliver __x__Foundation, Sharleen Craig
__x__Secretary,  Stevie Johnson __x__Intrnatl Service,  Wayne Magee
__x__Treasurer, Angela Scott _____New Generation, Jeff Temoney
_____President Elect, Marty Wells __X__Membership, Doug Bridges
_____At Large, Holly Swan _____Public Image, Diane Junis
_____ At Large, Marion Hanna

 

The meeting was called to order by President Wendy at 11:45 whereby Wendy gave the invocation.  Board notebooks were organized by members.

President Wendy:             

  1. Nut Fundraiser:   Wendy reported that the Nut Kick Off Party has been planned for Sunday, October 16th  at the new Richland 2 Institute of Innovation in the Sandhills Village.  Baron Davis is coordinating the reservation thru the school district.
  1. Website: After hosting and web service woes,  the Spring Valley Club website has switched  hosts sites and is up and running with  Easy Club.  A start/setup cost  of $250 and $50 monthly service fee begins in July.  Easy Club easily communicates with the District database to transfer data giving our new website current member information.
  1. Sgt-At-Arms: While our By-Laws say that the Sgt-At-Arms will be a member of the Board, we have not actively encouraged the Sgt-At-Arms to participate in Board meetings.  This By-Law  is common in local clubs and Wendy found that to be the practice from international clubs during the convention this summer.  The Board voted to proactively encourage the Sgt-At-Arms (Monica Geyer) to attend meetings and help  ensure that there is coverage at early meeting check in to make this a reality.
  1. Fireflies Baseball Game Fundraiser: Tickets are being  sold for the Tuesday, August 9, 7 pm game.  This is a fundraiser and friendly competition among district clubs for attendance.  It is expected that we will have about 50 club representatives in attendance!
  1. District Meeting: The September 9th meeting will focus on Foundation, Public Image and Club Service in Charleston for the day.  Wendy will forward participants for registration to the club Secretary in the coming weeks.

Treasurer’s Report: Angela reported that the billing was just sent to members.  There has been very little activity in the first couple of weeks of the new year

New Generation/ Youth Services:   Stevie, as committee chair of Rotaract, asked that Rotaract and the Club’s role in supporting the USC group be placed on next month’s agenda.

The bulk of the meeting was spent reviewing  the presentation for the new Club Assembly format that President Wendy was showcasing to the members during the meeting time.

The meeting adjourned at 12:45 pm.

 

 

Meeting Time & Location

Thursdays @ 1pm Northeast Presbyterian Church 601 Polo Rd, Columbia, SC 29223

Speakers

Richard Armenia

An Overiew of "Rise Against Hunger" (RAH)

Dec 7th 2017 at 1:00 pm
More info

Sara Hummel Rajca

"An Overview of Solarize South Carolina"

Dec 14th 2017 at 1:00 pm
More info

Dr. Anil V. Yallapragada

"South Carolina Stroke Statistics & How to Avoid Becoming One"

Dec 21st 2017 at 1:00 pm
More info

Heidi Darr-Hope

Healing Icons

Jan 11th 2018 at 1:00 pm
More info

Upcoming Events

Spring Valley Rotary Meeting-Richard Armenia
December 7th 2017
More info

Spring Valley Rotary meeting-Sara Hummel Rajca
December 14th 2017
More info